Staff Tasks
Assign tasks to your team members, track progress, and manage your WordPress projects efficiently for more flexible project management.
Staff Tasks
Task distribution is critical in agency and team work. Clearly defining who does what, tracking deadlines, and distributing workload evenly directly affects project success. With Birtıkta's staff tasks feature, you can assign tasks to your team members, track their progress in real-time, and take project management to a professional level.
The staff tasks module offers a comprehensive project management tool beyond a simple to-do list. You can link tasks to clients or sites, detail them with subtasks, and track time. By viewing your team members' workload, you can ensure balanced distribution and identify bottlenecks in advance.
You can comment on tasks, attach files, and communicate in real-time. All task history is saved, so who did what and when can be viewed transparently. With weekly and monthly reports, you can measure team performance and identify areas for improvement.
Staff Tasks Features
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Task Assignment: Assign tasks to team members with one click. You can give the same task to multiple people or share tasks.
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Priority and Urgency: Set priority levels for tasks. Urgent tasks stand out in the list and you receive notifications.
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Due Date: Add a deadline to each task. Overdue tasks are automatically marked and the manager is notified.
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Subtasks: Break large tasks into subtasks. Each subtask can be completed separately and progress percentage is calculated.
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Time Tracking: Record time spent on tasks. Use for project costing and efficiency analysis.
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Site/Client Linking: Associate tasks with sites or clients. View all tasks on the relevant page.
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File Attachment: Attach files, images, or documents to tasks. Gather necessary resources in one place.
Workload Management
Balancing your team members' workload is the key to increasing productivity. Visualize each staff member's load with Birtıkta.
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Workload View: See each staff member's assigned task count and estimated workload at a glance.
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Capacity Planning: Determine staff availability. Optimize task distribution during busy periods.
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Reassignment: Transfer tasks to other staff with drag-and-drop in case of workload imbalance.
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Performance Metrics: Track completed task count, average completion time, and on-time completion rate.
All task data is stored in reportable format. You can use it for client billing, team performance evaluation, or project retrospective.
Frequently Asked Questions
Can staff create their own tasks?
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Yes, staff can create their own tasks or only view assigned tasks depending on their permissions. This setting can be configured on a role basis.
Will I receive a notification when a task is completed?
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Yes, you will receive email and mobile notifications when the task you assigned is completed. You can customize notification preferences from settings.
Can I view task history?
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Yes, complete history of each task is kept. Who created it, who was assigned, when it started, when it was completed, and all comments can be viewed.
How does time tracking work?
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You can start a timer on the task or enter time manually. Total time spent is displayed in task details and reports.
What happens to overdue tasks?
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Tasks past their due date are automatically marked as "overdue". A notification is sent to the manager and the task is highlighted in red in the task list.
Can I get team performance reports?
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Yes, you can generate weekly or monthly performance reports. Completed task count, average time, and productivity metrics are reported on a staff basis.